Always Know Exactly What You Have, Where It Is, and What It's Worth
Inventory surprises kill production schedules and profit margins. Liquor Logic gives you complete, real-time visibility over every raw material, every finished product, every keg in the trade, and every piece of equipment in your facility — so you're never caught short and never holding more than you need.
Every Type of Stock — One System
A craft beverage business manages multiple distinct inventory categories simultaneously. Liquor Logic tracks all of them in one unified platform with real-time updates across every module.
Raw Materials
Malt, hops, grain, grapes, fruit, yeast, sugar, water treatment chemicals — every ingredient tracked by quantity, lot number, supplier, cost, and expiry date.
Work in Progress
Product at every stage of production — in fermentation, in a still, in barrel, conditioning, filtering — tracked as WIP with volume, ABV, and location.
Finished Goods
Bottled, canned, kegged, or packaged product ready for sale. Tracked by SKU, batch, location, and quantity with full valuation reporting.
Packaging Materials
Bottles, cans, kegs, caps, corks, labels, capsules, boxes, and cartons — all tracked so you never start a bottling run without the packaging to complete it.
Never Run Short of an Ingredient Mid-Production Again
Running out of a key ingredient halfway through a brew day is an expensive disaster. Liquor Logic's raw material management gives you real-time stock levels for every ingredient, with configurable reorder points that alert you before you reach a critical level — not after.
Every goods receipt from a supplier is logged against a purchase order, updating your stock instantly. Every production run that consumes raw materials deducts those quantities automatically — no manual stock sheets, no end-of-week reconciliation. Your raw material levels are always accurate, always current.
Each raw material record includes supplier details, cost history, lot numbers, and expiry date tracking. When you need to trace which batches were produced with a specific ingredient lot, the system gives you that answer in seconds.
Reorder Alerts
Set minimum stock levels per ingredient. Receive automatic alerts when stock drops below your threshold — before it becomes a problem.
Lot Number Tracking
Every ingredient receipt is assigned a lot number. Trace any lot through every batch it was used in — critical for quality incidents and recalls.
Supplier Performance
Link your raw materials directly to supplier records. Track fulfillment history, lead times, and delivery reliability in one central hub.
Cost Tracking
Track landed cost per unit for every ingredient. Monitor supplier price changes over time and understand the true raw material cost of every batch.
Complete Visibility Over Every Finished Product — Across Every Location
Your finished goods inventory is where production meets sales. Liquor Logic tracks every finished SKU across all your storage locations — your main cellar, your tasting room retail shelves, your bonded warehouse, and any off-site storage. You always know exactly what you have and where it is.
Stock levels update automatically every time product is produced, sold at the POS, fulfilled on a wholesale order, shipped via courier, or transferred between locations. There are no manual adjustments to run at month end — your numbers are always live.
Each finished goods item is linked back to the production batch it came from, giving you full forward and backward traceability. If you need to identify which customers received product from a specific batch — for a quality notice or recall — Liquor Logic gives you that list in seconds.
- Real-time stock levels across all locations and channels
- Batch traceability — every unit linked to its production batch
- Stock transfers between locations with full movement audit trail
- Dead stock identification — flag slow-moving products automatically
- Inventory valuation at cost and retail price
- Stock forecasting — project future levels based on sales velocity
- Product recall tracking — identify all stock from a given batch instantly
Stock Movement Waterfall
Every movement that affects your finished goods stock is logged with timestamp, user, reference document, and reason:
Know Where Every Keg Is — At All Times
Kegs are expensive assets. Losing track of them — which customer has them, how long they've been out, and which ones are overdue for return — represents a significant financial drain. Liquor Logic's container tracking module gives you a live register of every keg and returnable container you own.
Each container is registered in the system with its own unique identifier. When you fill a keg and deliver it to a customer, the system logs it as in-trade against that customer. You can see at a glance which kegs are at which accounts, how long they've been there, and which ones should have been returned by now.
When a keg is returned, the system checks its condition and records whether any deposit should be refunded or withheld due to damage. Kegs that pass inspection are returned to your available pool, ready to be cleaned, filled, and redeployed — with the full history of every fill and return permanently attached to that container's record.
- Live status per container — available, filled, in-trade, returned, or damaged
- Customer allocation — see exactly which customer has each keg and since when
- Overdue return alerts — flag kegs that have exceeded your agreed loan period
- Lot number traceability — each fill is assigned a lot so any quality issue can be traced
- Deposit management — track which deposits are held and which should be refunded on return
- Condition logging on return — record damage and withhold deposit where applicable
- Full fill history — every fill and return permanently logged against each container
Your Equipment Works Hard. Make Sure It Keeps Working.
A fermenter that breaks down mid-batch or a boiler that fails during production can cost you an entire batch and days of lost production time. Liquor Logic's equipment management module helps you stay on top of maintenance before things break down.
Equipment Register
Maintain a complete register of every piece of equipment in your facility. Record make, model, serial number, supplier, and rated capacity for each item.
From your main brew kettle and fermenters down to your CO₂ regulators and filtration units — everything in one register.
Preventive Maintenance Scheduling
Set up recurring maintenance schedules for every piece of equipment — daily, weekly, monthly, or annual. The system generates maintenance tasks automatically and assigns them to the responsible team member.
Clean-in-place cycles, gasket replacements, calibration checks, safety inspections — all scheduled, tracked, and signed off in the system.
Maintenance History Log
Every maintenance activity — scheduled or unscheduled — is logged against the relevant equipment with date, technician, parts used, cost, and outcome. Build up a complete service history for every asset.
Critical for regulatory inspections, insurance claims, and resale value when upgrading equipment.
Breakdown & Incident Logging
When unexpected issues happen, log them instantly against the affected machinery. Track response times, describe the symptoms, and flag equipment status changes to keep the production team in the loop.
Quickly flag equipment as "Out of Service" to prevent team members from scheduling runs on faulty assets.
Maintenance Cost Tracking
Track the cumulative maintenance cost for every piece of equipment over its lifetime. Identify high-cost assets that may be approaching the point where replacement is more economical than continued repair.
Cost data integrates with your financial reporting for accurate asset management and depreciation tracking.
Compliance & Safety Tracking
Some equipment requires regular regulatory inspections — pressure vessels, electrical equipment, safety systems. Log every inspection, record the result, and track when the next inspection is due.
Maintain a clean compliance record that you can present to inspectors at any time, on any device.
Multiple Sites, Multiple Warehouses — One Unified View
As your business grows, your stock may spread across multiple sites — a production facility, a bonded warehouse, a separate tasting room, an off-site storage location. Liquor Logic handles all of it from one system.
Location-Level Stock Visibility
See stock levels per product at each individual location, or roll everything up into a consolidated group view. Drill down from the group total to see exactly which site holds which quantity — and transfer stock between locations with a full audit trail.
- Per-location stock levels at a glance
- Consolidated group view across all sites
- Inter-location stock transfers with audit trail
- Location-specific reorder points
Stock Transfers
Need to move finished product from your cellar to your tasting room retail shelves? Or replenish your off-site warehouse from your main production store? Create a stock transfer in Liquor Logic and both locations update instantly — with a full movement record attached for audit purposes.
- Transfer any product between any two locations
- Instant stock adjustment at both ends
- Transfer reference document generated automatically
- Full history of all transfers per location
From Reorder Alert to Goods Received — Without Leaving the System
Liquor Logic closes the loop between inventory management and purchasing. When a raw material hits its reorder point, the system alerts you. From that alert, you can create a purchase order to your preferred supplier in under a minute — with the product, quantity, unit cost, and delivery address pre-populated.
Purchase orders are sent directly to your supplier from the system. When the goods arrive, you receipt them against the purchase order — confirming quantities, checking for discrepancies, and updating your raw material stock in one action. Any quantity shortfall or quality issue is flagged immediately for supplier follow-up.
Over time, Liquor Logic builds a complete purchase history with every supplier — quantities ordered, prices paid, delivery lead times, and any quality incidents. Use this data to negotiate better terms, evaluate supplier performance, and make smarter purchasing decisions.
- One-click purchase order creation from reorder alert
- PO sent directly to supplier from the system
- Goods receipt matched against purchase order
- Discrepancy flagging on delivery — quantity and quality
- Full supplier purchase history and cost tracking
- Supplier performance analysis — lead times, fill rates, quality
- Accounts payable integration — POs flow to your accounting software
The Purchasing Workflow
Stock drops below minimum level — system notifies you automatically
One click to generate a PO with supplier, quantity, and pricing pre-filled
PO emailed directly to your supplier from the system — no printing, no scanning
Goods arrive — receipt against PO, stock updates instantly, discrepancies flagged
Every Inventory Report You'll Ever Need
Liquor Logic's reporting suite covers every angle of your inventory — from what you have today to what you'll need next month, from what's costing you the most to what's sitting unsold and gathering dust.
Stock-on-Hand Report
Current stock levels for every product across all locations. Filter by category, location, or supplier. Export to Excel in one click. The single most important snapshot of your business position.
Stock Movement Report
Every movement in or out of stock — receipts, sales, productions, transfers, adjustments, and write-offs — in chronological order for any date range. Full traceability for every unit.
Inventory Valuation Report
Total inventory value at cost and at retail for any given date. Break down by product category, location, or supplier. Essential for balance sheet accuracy and insurance purposes.
Dead Stock Report
Identify products that haven't moved in 30, 60, or 90 days. Take action before stock becomes unviable — promotional pricing, bundling, or write-off decisions made with data, not guesswork.
Demand Forecasting
Project future stock levels based on historical sales velocity. Plan your production schedule and purchasing calendar around realistic demand forecasts — not gut feel.
Purchase Order Fulfilment
Track every open purchase order — what's been ordered, what's been received, and what's still outstanding. Never lose track of a supplier delivery again.
Frequently Asked Questions — Inventory
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Take Control of Your Inventory Today
Stop managing stock in spreadsheets and start making decisions with real-time data. Liquor Logic gives you complete inventory visibility from day one.